The Dubuque Area Library Information Consortium (DALINC) is a 501 (c) (3) organization that exists to encourage, coordinate, and develop programs and services for librarians and other professionals in order for libraries to meet the educational, informational, and recreational needs of their communities.
ARTICLE I: Membership
Sec. 1. Membership shall be open to any Iowa, Wisconsin, or Illinois non-profit private, public, or parochial elementary or secondary school system; to any non-profit institute of higher education; to any non-profit taxsupported public agency whose primary function is education or library services; and to any public or private medical, legal, or specialized library or organization which shows a commitment to library services by ongoing budgetary and administrative support (i.e., provision of professional and administrative management and with an appropriate, functioning, governing or advisory body, and which makes its collection available in some form to the entire community.)
Sec. 2. All organizations requesting membership in DALINC shall do so in writing, to the current president. All requests will be reviewed at the next business meeting.
Sec. 3. An affirmative vote of at least 51 percent of the entire membership shall be required to approve any organization into membership. Renewals must be submitted by the May annual business meeting.
Sec. 4. Each member organization shall have one duly authorized voting representative to DALINC. Any staff member from DALINC member libraries may attend meetings.
Sec. 5. Membership will be for a period of one year. Dues may be assessed to the membership, as the board deems necessary. Membership renewals continue on an annual basis, unless notice is issued to terminate.
Sec. 6. Membership may be terminated after one year by a written notification of intent to withdraw being presented to DALINC to be received prior to the annual business meeting in May.
Sec. 7. Membership may be terminated upon a two-thirds vote of the membership of DALINC. Such termination may take place upon thirty days’ notice, shall be for substantial cause, and both the notice of termination and substantial cause shall be communicated in specific detail to the member being terminated. Upon suspension or termination of membership, reinstatement may be made by DALINC. A vote to reinstate shall require two-thirds approval of the membership.
Article II: OFFICERS
Sec. 1. DALINC shall elect its own officers at the May meeting. The term of office shall be for one year, or until their successors are duly elected.
Sec. 2. President. The president shall be the chief executive officer of the organization. The president shall exercise general control and management of the affairs of DALINC. The president shall establish the agenda for and preside at the meetings of DALINC. The president shall appoint committee members to focus on issues and projects as they arise and as the membership deems necessary.
Sec. 3. Vice-President. The vice-president shall assume all duties of the president in his/her absence or incapacitation. After completion of the president’s term, the vice-president shall become president.
Sec. 4. Secretary. The secretary shall receive all notices and advise DALINC of such notices. The secretary, or his/her designate, shall record and distribute the minutes of all meetings of DALINC. The secretary shall have charge of all records as determined by DALINC. Such records shall be open to review. In conjunction with the president, the secretary shall sign contracts as authorized by DALINC. The secretary’s position may be shared by DALINC members and, if so, appointment will be made by the President at the start of each business meeting.
Sec. 5. Treasurer. The treasurer shall have custody of all money and funds of the organization. The treasurer shall pay for obligations incurred by the organization. The treasurer shall report annually on the financial activities and condition of the organization to the membership. The records of the treasurer shall be open to review. The positions of Secretary and Treasurer may be combined if DALINC as a whole so directs.
Sec. 6. Past President. The President who served the previous term will be part of the Executive Committee, in order to provide continuity in leadership. This individual will provide necessary history and consultation on the Executive Committee.
Sec. 7. Committees that are formed have the power to conduct business and provide a report to the group as a whole at the next business meeting. The Midwest Interlibrary Loan Conference Committee and the Small Archival Conference Committee are examples of such committees.
Article III: MEETINGS
Sec. 1. Officers are authorized to conduct ongoing business outside regular business meetings if necessary. They will provide a report at the next business meeting.
Sec. 2. DALINC officers shall meet at regularly scheduled meetings but at least yearly. The officers shall conduct an annual meeting in May of each year for the general membership following the close of the fiscal year to report on the activities of the past year, the current condition of DALINC, and to elect officers for the new year. A meeting of the officers shall be mandated upon written request of a majority of the members.
Sec. 3. Each member organization shall have one vote on issues of general interest to DALINC as a whole that shall be cast by the organization’s authorized representative or that person’s duly authorized replacement. Voting may be done in person, online, or by phone.
Sec. 4. A quorum is generally necessary to conduct the affairs of DALINC. A quorum consists of a majority of the members.
Sec. 5. It is the responsibility of each institution’s voting representative to respond by deadlines given to requests for votes on particular items, whether the requests come via e-mail, telephone, or at meetings. If there are not enough votes registered for a quorum by the deadline, the vote may go to the Executive Board.
Sec. 6. Business meetings will be held at member organizations
Sec. 7. Business meetings will be held every other month. Social and/or educational meetings will be held on alternative months.
Sec. 8. In the event of inclement weather, the President or designee will declare a meeting cancelled by 7:30 a.m. on the date of the meeting, and will communicate with DALINC members via text and email.
ARTICLE IV: GENERAL INFORMATION
Sec. 1. The fiscal year of DALINC shall be June 1 to May 31.
Sec. 2. No member of DALINC or any DALINC Committees shall receive compensation for services rendered until so directed by DALINC as a whole.
Sec. 3. All meetings of DALINC shall be conducted in accordance with the latest edition of Robert’s Rules of Order.
Sec. 4. DALINC shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
Sec. 5. By a two-thirds vote of all members, DALINC may alter, add to, or delete any of these by-laws.
Sec. 6. DALINC shall not acquire, liquidate, dissolve, or sell all or substantially all of its assets; merge; consolidate; or enter into external contracts without approval of a two-thirds majority of the membership.
Sec. 7. Any agency holding membership in DALINC is deemed to consent to these by-laws and any amendments approved by two-thirds of the membership.
Sec. 8. Upon dissolution, DALINC shall, after paying or making arrangements for the payment of all of its liabilities, dispose of all of its assets exclusively for the purposes of DALINC in such manner, or to such organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), as the membership shall determine. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of DALINC is then located, exclusively for such purposes or to such organizations as said Court shall determine which are organized and operated exclusively for such purpose.
President, DALINC Secretary, DALINC
Revised May 19, 1998
Revised November 17, 2004
Approved November 18, 2004
Revised September 23, 2008
Approved September 23, 2008
Revised July 14, 2015
Approved July 14, 2015
Revised March, 2018